Revenue looks great until you subtract the airline, the hotel and the rent. Most agencies only find out what they really made at the end of the month, from a spreadsheet nobody fully trusts.
Net profit
94,800EGP
Collected
386,200EGP
Expenses
291,400EGP
Net profit = collected minus every expense you recorded
Bookings, collections, supplier costs and real profit in one place.
Profit per booking
Every booking in Flyby is built from items: the package, the flight, the visa, the transfer. Each item carries what the customer pays and what it costs you. The subtotal, cost, paid amount, refunds and total are kept up to date automatically, so the gross profit on each booking is right there next to the price, not hidden in a separate sheet. You stop guessing which trips are worth selling and start seeing it per booking.
Booking items · EGP
The package carries the margin. Visas barely cover the paperwork.
Costs never reach the customer's invoiceEvery way they pay
Record each payment with its method, date and reference. Paid, refunded and balance update on their own.
Receivables
Customers rarely pay in one go. A deposit by InstaPay, a second payment in cash at the office, the rest by bank transfer before departure. Record each one with its method and reference and the booking balance updates by itself. Set a payment due date and Flyby tracks what's overdue, groups open balances by how late they are, and shows you the bookings to chase before the bus leaves. Refunds are recorded too, so the numbers stay honest.
Outstanding with customers
178,300EGP
Past their due dateBiggest balance first
Mona Adel BK-1036
Umrah, Rajabdeparts in 9 days
Ahmed Fathy BK-1041
Dubai, 5 nightsdeparts in 16 days
Youssef Kamal BK-1019
Georgia tourdeparts in 4 days
Sara Hany BK-1039
Hurghada, familydeparts in 21 days
Tarek Samir BK-1007
Turkey, 8 nightsdeparts in 2 days
Hala Nabil BK-1012
Umrah, Shaabandeparts in 12 days
Omar Said BK-1044
Visa, Schengendeparts in 30 days
Expenses
Profit isn't only about bookings. Log what you pay suppliers, marketing, salaries, rent and the rest by category, and the overview puts it all together: sales, collected, outstanding receivables, supplier costs, gross profit with margin, operating expenses and net profit. Pick this month, last month, the last three months, this year or a custom range, look at the monthly chart, then export to CSV when your accountant asks.
All expenses
291,400
EGP
How it works
Start a booking for the customer, pick a package or service, or add any item. Each line has a quantity, a selling price and your cost.
Log deposits, installments and refunds with the method and reference. The balance and payment status update on their own.
Add your expenses and open the overview: sales, collected, outstanding, profit and margin for the period you choose.
What's in the books
Who it's for
Pilgrims pay a deposit at signing and the rest in installments over months. Each payment is recorded against the booking, the balance is always current, and the overdue list tells your team exactly who to call before the visa deadline, instead of flipping through receipt books.
You sell, collect and pay suppliers yourself. With costs on every booking item you see which packages leave a real margin and which only look busy. At the end of the month, net profit is already worked out after salaries, rent and marketing.
Payments, refunds and expenses are recorded as they happen, each with a method, date and reference. When the accountant asks for the month, pick the period and export to CSV instead of rebuilding everything from WhatsApp screenshots and bank SMS messages.
Questions
No. It covers what a travel agency needs day to day: bookings, payments, refunds, expenses, profit and receivables. For statutory accounts and tax filings, export to CSV and hand it to your accountant or accounting software.
End of the month
Bookings, payments and expenses in one place, and the real profit already worked out. Amounts on this page are examples.